Thunderbolts Futsal Academy
Privacy Policy
Last Updated: March 2026
Thunderbolts Futsal Academy is committed to protecting the privacy and personal data of
players, parents, and guardians who interact with the academy. This Privacy Policy explains
how we collect, use, store, and protect personal information when individuals register for or
communicate with Thunderbolts Futsal Academy.
This policy is designed in accordance with the UK General Data Protection Regulation and
the Data Protection Act 2018.
1. Who We Are
Thunderbolts Futsal Academy provides futsal training and development sessions for young
players.
For the purposes of data protection legislation, Thunderbolts Futsal Academy acts as the
Data Controller, meaning we determine how and why personal data is collected and
processed.
Contact details:
Email: enquiries.thunderboltsfutsal@outlook.com
Communication with the academy currently takes place through:
• Our official Facebook page on Facebook
2. Personal Data We Collect
We may collect the following types of personal information when registering a player or
communicating with parents/guardians.
Player Information
• Full name
• Date of birth
• Age group or school year
• Medical conditions or allergies relevant to participation
• Emergency medical information
Parent / Guardian Information
• Full name
• Email address
• Telephone number
• Emergency contact information
Administrative Information
• Attendance records
• Registration forms
• Payment records (where applicable)
• Communication records via email or Facebook messages
Media Content
Where consent is provided, we may collect:
• Photographs
• Videos taken during training sessions or academy activities
3. How We Collect Personal Data
Personal information may be collected through:
• Online registration forms
• Email enquiries
• Messages sent via our official **Facebook page
• Direct communication with parents or guardians
All player information is provided by a parent or legal guardian.
4. How We Use Personal Data
Thunderbolts Futsal Academy uses personal information for the following purposes.
Administration
• Registering players for training sessions
• Managing attendance records
• Organising player groups and sessions
Communication
• Responding to enquiries
• Sending updates about training sessions or academy activities
Health and Safety
• Identifying medical conditions that may affect participation
• Contacting emergency contacts if necessary
Safeguarding
• Ensuring the safety and welfare of all children attending the academy
Marketing and Promotion
Where permission has been granted, photographs or videos may be used for promotional
purposes on our **Facebook page.
Parents and guardians may withdraw consent at any time.
5. Legal Basis for Processing Data
Under the UK General Data Protection Regulation, personal data is processed on the
following lawful bases:
Consent
Parents or guardians provide consent for the collection and use of personal information when
registering their child.
Legitimate Interests
Processing is necessary for the organisation and administration of Thunderbolts Futsal
Academy.
Legal Obligations
Some information may be required to meet safeguarding and health and safety
responsibilities.
6. Data Security
Thunderbolts Futsal Academy takes reasonable steps to ensure personal data is protected.
Security measures include:
• Restricted access to personal information
• Secure digital storage
• Limiting data access to authorised individuals only
We aim to protect personal data from unauthorised access, loss, misuse, or disclosure.
7. Data Retention
Personal data will only be retained for as long as necessary.
Typically:
• Registration information will be kept while a player participates in the academy.
• Some records may be retained for a limited time after participation ends for
safeguarding, administrative, or legal purposes.
Data will be securely deleted when no longer required.
8. Sharing of Personal Data
Thunderbolts Futsal Academy does not sell or distribute personal data to third parties.
Information may only be shared where necessary, including:
• Medical emergencies
• Legal obligations
• Safeguarding concerns
In such cases, data may be shared with appropriate authorities to protect the safety and
welfare of a child.
9. Photography and Media
Photographs or videos may occasionally be taken during training sessions.
These may be used for:
• Social media posts on **Facebook
• Promotional materials relating to the academy
Parents or guardians will always have the option to opt out of photography or video use.
10. Children’s Data Protection
Thunderbolts Futsal Academy recognises that children's personal data requires special
protection.
Personal data relating to children is collected only with the consent of a parent or legal
guardian, and it is handled responsibly and securely.
11. Your Data Rights
Under the UK General Data Protection Regulation, individuals have several rights
regarding their personal data.
These include the right to:
• Request access to personal data
• Request corrections to inaccurate information
• Request deletion of personal data where appropriate
• Withdraw consent for certain types of processing
• Object to how data is used
Requests can be made by contacting the academy via email.
12. Complaints
If you have concerns about how personal data is handled, you have the right to contact the
UK’s data protection authority, the Information Commissioner's Office (ICO).
13. Future Changes
Thunderbolts Futsal Academy may update this Privacy Policy as the academy grows.
Updates may occur if:
• A website is launched
• Additional social media platforms are used
• New systems for registration or payment are introduced
The most recent version will always be made available to parents and guardians.
14. Contact
For any privacy or data protection enquiries, please contact:
Thunderbolts Futsal Academy
Email: enquiries.thunderboltsfutsal@outlook.com